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How to Plan a Road Trip: Your Ultimate Guide

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Hey, welcome to our inside guide on how to plan the perfect road trip!

Planning a Road Trip

It’s no secret that we love road trips around here. They’re simply some of the best ways to explore a place. From the beginning to the end, you are the master planner. You decide for how long you will be travelling, where you will be staying, where you will be eating and so on. Plus, spontaneous stops are always included, with extraordinary places you never thought existed.

If you are wondering how to plan a road trip, wonder no more! This guide will show you how to plan everything and avoid the biggest mistakes a road traveller can make. This time, you will have a blast and come home with plenty of beautiful memories because each and every tip in this article has been tested! And tested and tested and tested…

Step 1 – Decide Where You Want to Go

Every road trip begins with a dream. You are lying in bed thinking you’ve worked yourself too hard this year. Then you remember some old travel plans from when you wanted to drive around Italy or discover the stunning landscapes of Iceland. It’s time. This year you are taking your dream road trip, so let’s see how you can pick your destination wisely.

Home or Abroad?

Should your next road trip take place around the country, or should you drive beyond the borders? Many factors influence this decision, but the most noteworthy is experience. If this is your first road trip and, more importantly, if you are travelling with a friend or family member you don’t usually spend your whole day with, take it slow this time and visit places closer to home.

It is a good way to test your limits and see if you are compatible with your travel partner(s). You will be surprised by how many things you can find out about a person when you are spending over six hours a day with them in the same car.

If you’ve already had this experience, you are ready for a bigger adventure, but take into account that travelling abroad usually implies extra planning. You may need to get a visa if you are travelling from the United States to Europe for example. You will also want to research more about the traffic rules if you don’t want to spend half your travel budget on traffic tickets.

Find Inspiration

Now the fun part of the planning process. You can spend a few hours reading travel blogs or checking out beautiful destinations on Instagram. TripAdvisor can also be a great research tool when it comes to deciding where to go.

Sometimes, a generic destination like Spain is all you need. You’ve already heard a lot about its main cities and it’s easy to find a pre-planned road trip itinerary (like this one on the best road trip through Andalusia or this one on the best road trips through Spain.)

On other occasions, you may spot a hidden gem like Ljubljana and learn more about it as you start planning.

Step 2 – Choose Your Vehicle

Most people prefer to drive their personal car but depending on the road trip route you choose, you may need to consider other options. Take a few moments to assess the advantages and disadvantages.

Your Own Car

Perfect for a solo road trip, a couple’s trip, or even a family trip if it is spacious enough, your personal car offers one big advantage: it is yours. You are accustomed to it, and you will feel comfortable driving it once you hit the open road.

However, you need to make sure it is in good condition and can face the journey. If you plan on driving on mountain roads a lot, check that your car has enough clearance and can face steeper slopes.

Also, consider that not all vehicles have good gas mileage. If this is the case with your car, it may be better for your travel budget if you find another option, even when you are planning only a one-day trip.

Of course, the obvious obstacle to using your own car is the difficulty in getting there. Iceland, for example, isn’t too user friendly when it comes to transporting cars from outside the country. In which case, when planning your road trip, you also need to consider renting or hiring a vehicle.

Campervan

If you are taking a long road trip, maybe one that lasts months or years, it can be a good idea to invest in a campervan. It offers you a lot of freedom – you have a bed to sleep whenever you get tired, a kitchen to cook fresh food and save money, and you never need to go into the woods to wee.

Yet campervans are not for everyone. They are not as comfortable as a hotel room, and it can quickly get tiring to hunt free camping spots to maintain the financial advantage offered by this travel option.

Rental Car

Rental cars are typically a good choice if you are flying to another location and plan to start your road trip there. You can also rent a car if your personal automobile is not fit for the itinerary you’ve chosen.

When you rent a car, you need to take into account the additional cost it generates and spend some time looking for the best deal. Otherwise, it can easily turn into an expensive way of travelling.

Step 3 – Draft Your Road Trip Itinerary

Start by deciding how much time you are ready to spend on the road. Consider how many hours you are willing to drive and how many miles or kilometres you need to cover. This time sketch will help you later in defining your itinerary.

To keep things organised, you can use a mobile app. You will find plenty out there, but unless you already have a favourite, it’s best to go with good old Google Maps. It’s there, it’s free, and well… it’s Google, so you know it won’t disappear the next day, taking all your planning efforts with it.

Go to Google My Maps and create an account. It will offer you access to some of the best tools for travel planning, starting with a custom map where you can add your starting point and build your road trip itinerary from there until you reach your final destination.

First Draft: Establish the Most Important Landmarks

Use the search bar in Google My Maps to find the main cities you would like to visit. Add important historic sites and natural landmarks and let Google calculate your drive times. Now you have an idea of how your road trip will look like, although this is only the first step to creating a reliable itinerary.

Second Draft: Refine Your Research

It’s time to establish the details, identify remote areas that don’t fit well in your itinerary and exclude them and find the best routes and places where you can have a good coffee while on the road.

Attractions per Town

Search the main attractions in each town on your list and add them to your itinerary. Look for castles, cathedrals, museums, parks, beaches, and so on. Each place is different, so read a bit more about it to see what is worth visiting. Also, consider roadside attractions and see if there is a more scenic route that can take you to your destination. Road trips are more about having a good time and less about getting to the final point as fast as possible.

Restaurants and Cafes

Sometimes, stopping along the road to eat can be one of the happiest moments of the day, especially if you find a great restaurant to reward you for the time spent in the car. If you are hoping for a great road trip, don’t leave this to chance. Search for the restaurants and cafes on your itinerary and add them to your list. With Google My Maps, all you need to do is type the word ‘restaurant’ or ‘café’ in the search bar, and it will show you the best places in the area.

Of course, you don’t need to stick to a specific place for each town. But don’t you think it’s helpful to know you only have one kilometre to a restaurant you liked when your hungry family gets excited at seeing a shady fast food on the side of the road?

Petrol or Gas Stations and Supermarkets

If you plan on driving off the main road, you must consider two essential aspects: where will the next petrol or gas station be and where you can stop for supplies. Add gas stations and supermarkets to your map and check it before heading into the mountains or taking a country road. The last thing you want is to be left without fuel in the middle of nowhere.

Step 4 – Set a Road Trip Budget

Even if you are not a big spender, for a successful road trip, it’s best to plan your budget in advance. There will be areas where you will spend more – big cities tend to be more expensive, so set aside more money for them. You can balance these expensive days with days spent outdoors where you usually don’t need to pay a fee.

Step 5 – Where Will You Stay?

The golden rule is to book your accommodation in advance to make sure you have somewhere to sleep once you arrive. Where you will be staying depends a lot on your personal preferences, but here are your options:

Hotels

Hotels offer the most comfortable road trip experience, in my opinion. You will have a cosy room at the end of the day, possibly a nice restaurant where you can have dinner, and best of all, you don’t need to make your bed or perform a thorough cleaning extravaganza before you check out. Hotels are often the best fit for travellers taking a short trip. They also often offer parking, which is often free outside the main cities, but check with them just to be sure.

Airbnb

Airbnbs tend to be cheaper for those who will be on the road for a long time. You can book studios or apartments with a kitchen and cook your own food if you want to save money. Some of them are also equipped with washing machines and driers that you will definitely need to use if you’ve been on the road for more than a week or are travelling with very young children.

What’s not so great about Airbnbs, especially apartments, is that they don’t always offer parking. Also, you need to clean and sometimes restock everything before you check out. And finally, it can be tricky to sort out an arrival time and call someone in advance to get the key. With a hotel, you know there is always going to be someone there when you arrive.

Camping

Driving a campervan may seem like an easy way to sleep in exotic locations. Want to wake up on the beach? You can have it. Sleep in the woods? Easy! Or is it?

Things are not always as easy as you think. You will need to find a camping park to make sure you stay safe and don’t get a parking ticket, and often the best ones aren’t free. Of course, there are camping areas where you don’t need to pay, but you will need to search for them in advance and sometimes modify your itinerary to accommodate them.

Plus, you need to maintain your campervan, deal with emptying the toilet waste and other, well, challenging activities.

What to Pack for a Road Trip

Check out our full road trip essentials packing list here. But in brief…these are some of the objects you will want to have in your car when you are travelling for days:

  • Car chargers – you will use Google Maps almost non-stop, so you will need to keep your phone charged.
  • Paper map – you never know when you will be left without a signal, and you need to quickly find your way back to the main road.
  • Cosy blanket – perfect if you are taking the kids with you. Keep them warm if they fall asleep on the road.
  • Cooler – if your itinerary includes a solitary beach or an isolated mountain trip, carrying cold drinks and lunch is an excellent idea.
  • Spare tyre – it goes without saying that you need to have your spare tyre with you. And if you’ve never changed one, it’s time to learn.
  • Jumper cables or jump leads – you think it won’t happen to you. But it only takes a moment of distraction to leave your lights on before you start a 2-hour climb. You’ll return to a dead car, so you should at least have the jump leads with you in case you find some other driver to help you.
  • Flashlight – you may never use it, but you should have one in your car. It can prove useful if you get a flat tyre while driving at night.
  • Water – stock up on water whenever you can, especially if you are travelling during the summer.
  • Snacks – if you get hungry, you get cranky. This is not the mood you want in your car during a road trip.
  • Cash – some small towns and villages still rely on cash when it comes to transactions, so bring some with you if you want to keep things working smoothly.
  • Tissues – useful in so many ways.
  • Dry shampoo – being on the road for days can get tiring, and you may not feel like washing your hair every evening. A bottle of dry shampoo can get you looking clean for the photos the next day.
  • Lots of clothes – some accommodation spots may offer a washing machine but most don’t. Pack plenty of clothes to stay clean and comfortable.
  • Sunscreen – it’s always wise to pack sunscreen.

First Road Trip? Try to Avoid These Mistakes

We were all first-timers once. And this means we made mistakes. But we learned from them, and here we are imparting our experience with you, so you don’t have to deal with the problems we encountered over the years.

Not Planning for Free Time

You are excited, and you may be tempted to squeeze as many tourist attractions as possible into your itinerary, thinking that you may never go on this road again. Well, you may be right and wrong at the same time. Even if this is your only chance in this life to visit, let’s say, Iceland, you will gain more if you see less of it. Reduce driving time to have a great time and stay longer in one place. Give yourself a moment to just stroll around, be lazy, or try something that’s not on your itinerary.

Picking the Wrong Season

Most people go on holiday or vacation during the summer. It is understandable. The weather is warm, you hope to avoid rain, and all the restaurants and hotels are open for business. However, don’t overlook spring or autumn. (or even winter for that matter!) Outside peak season, you don’t need to wait in line to visit a museum and often get better prices for your hotel rooms.

Sometimes, you don’t have other options though. Some national parks are open only in the summer, and some event dates are set in stone. If you do need to hit the road during the high season, book your stay well in advance and buy tickets to the attractions and events on your list before you reach your destination.

Forgetting to Download Offline Maps

This is a must! Whenever you are approaching a location that may have bad or no signal, stop and download the map to that area to your phone. It is easy to get lost when you don’t know the roads, and sometimes there’s nobody there to get you back on track. Imagine losing hours on a mountain road when the night approaches and you don’t know where to go.

Not Packing Nutritious Snacks

Throwing a few bags of chips and some soda in the trunk to keep you fuelled for more than half a day is simply not a good idea. They won’t get you full, so you will quickly feel hungry again. If you know you won’t find a good restaurant on your way, pack real food to help you stay energised and happy. Think hummus, cheese, grapes, bread, sandwiches, and maybe some homemade cakes. Not only that you will avoid getting sick while on the road, but you will save money you would have otherwise thrown away on fast food.

Not Bringing Enough Water

Buy a big jug of water and place it in the trunk. Yes, it will get hot, and you won’t feel like drinking it. And, yes, you can stop at service stations or gas stations to buy more fresh water. But you never know when your carburettor gets hot and you need a quick way to cool it down. Plus, if you forget to download the maps and get lost, a reserve of water can prove useful, even if it isn’t the freshest in the world.

Not Keeping a First Aid Kit in the Trunk

If you are travelling with kids, you will probably need it at least once during the trip. But from our experience, adults also tend to get hurt when they go out in nature. The first aid kit won’t help you if something really bad happens to you, but the bandaids and distilled water will come in handy if you hurt your knee in a fall. Make sure it includes painkillers and paracetamol, antiseptic cream, and antihistamine tablets if one of your fellow travellers is allergic to something.

Running Low on Gas (Or Petrol)

Know from the start when you are about to cross a rural area or find yourself close to the wilderness and fill up. The petrol and gas stations are rarer in these zones, and if you do find some, you will quickly realise that the fuel can be outrageously overpriced.

Strictly Following the Itinerary

Having a good plan is important. But you need to remember that you made it – and you can change it. Did a local tell you there’s a spectacular beach five minutes out of your way? Go for it, even if this means you’ll skip a museum in the next town that sounded boring from the start anyway.

Lavender fields or a romantic monastery with a lovely vineyard to the right? Go to the right.

You don’t want to have the same memories as every single traveller who drove on this route. It will always feel as though you don’t have much time for wandering around.

But you do because this is your trip and you decide on everything.

VIDEO: The 7 Best Road Trip Planning Tools

Road Trip Challenge One
Click here to watch the video on the road trip planning tools.https://www.youtube.com/watch?v=5GIY1s0rqyY
Road Trip Planner and Toolkit 2020

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Road Trip Itineraries

Check out some of our most popular road trip itineraries, from driving the Deep South USA to the best road trips in Spain.

Road Trip Resources

Check out our list of road trip essentials before you go, don’t forget our road trip planner and, for fun, check out these road trip quotes!